WEDDING PLANNING & COORDINATION
Clover Hill Events Packages and Pricing. Whether you've handled most of the planning but need help pulling it all together and day of management or you need some more assistance creating a design plan and help with vendor choices, Clover Hill is here for it! We offer a few packages that will meet you where you are in your planning process AND have amazing décor to help create
that full Pinterest worthy vision!
THE LOTUS PACKAGE
Day of Coordination
Don't do it alone and don't ask your family and friends! Starting at 7 weeks out from your wedding date, this package is for the couple who has done most of their planning and needs someone to handle all the day of responsibilities so you can relax on your wedding day and feel assured all is being taken care of! Truly enjoy the time with your family and friends, get pampered, and know that your wedding day is in good hands. For more details contact us & we would love to chat!
Prior to Event Day
8 weeks of coordinating assistance
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Initial Phone meeting.
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Clover Hill wedding workbook & checklist.
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Creation of timeline and floorplan.
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Attendance at the venue walkthrough
4-6 weeks prior. -
Distribution of timeline & floorplan to all vendors.
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Attendance and organization of rehearsal.
The use of décor rentals is not included in The Lotus Package.
Day of Event
Onsite coordination during the ceremony & reception
for the entirety of the event.
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Communication with the venue manager and all vendors regarding setup and order of events.
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One coordinator on site.
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Organization of bridal party for ceremony processional and reception introductions.
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Provide a wedding day emergency kit
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Décor set up for all accessory tables, ceremony aisle, centerpieces, table numbers, place cards, & seating chart - ensuring all is as discussed & confirmed.
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Décor floral arrangements & florist communication.
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Main point of contact for all vendors including distribution of any gratuities or final payments.
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Ensure proper venue clean-up including packing gifts, cards, personal décor, alcoholic beverages...handing off to designated person at end of the evening.
THE CARAWAY PACKAGE
6 Months Partial Planning
This wedding planning package is for the couple who needs a little bit more guidance and assistance on the planning details. Weddings can be overwhelming and planning all the details from décor to timing of the day can be tough to navigate. Let us help and let's start planning together! This package includes 6 months of coordinating assistance.
Prior to Event Day
6 months of coordinating assistance
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Initial Phone meeting.
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Unlimited email & phone correspondence
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Clover Hill wedding workbook & checklist.
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One in-person or virtual design consultation
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Creation of timeline and floorplan.
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Visit both ceremony & reception sites
if not familiar with the venue. -
Attendance at the venue walkthrough
4-6 weeks prior. -
Distribution of timeline & floorplan to all vendors.
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Ongoing communication & timely correspondence with all vendors prior to the event.
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Attendance and organization of rehearsal.
The use of décor rentals can be added to The Caraway Package.
Day of Event
Onsite coordination during the ceremony & reception
for the entirety of the event.
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Communication with the venue manager and all vendors regarding setup and order of events.
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One coordinator on-site or Two if deemed necessary at an additional charge.*
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Organization of bridal party for ceremony processional and reception introductions.
-
Provide a wedding day emergency kit
-
Décor set up for all accessory tables, ceremony aisle, centerpieces, table numbers, place cards, & seating chart - ensuring all is as discussed & confirmed.
-
Communication with the florist & ensuring floral arrangements are as discussed & confirmed.
-
Main point of contact for all vendors including distribution of any gratuities or final payments.
-
Ensure proper venue clean-up including packing gifts, cards, personal décor, alcoholic beverages...handing off to designated person at end of the evening.
CLOVER PACKAGE
1 Year Partial Planning
Our closest to a Full Planning Package. For couples who
need more assistance from start to finish. From contract review to design boards and plans. This package is a more hands on package with your planner enabling you to truly feel stress free knowing you have a support team in your corner from start to finish.
Prior to Event Day
1 year of coordinating assistance
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Initial Phone meeting.
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Unlimited email & phone correspondence
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Clover Hill wedding workbook & checklist.
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Vendor recommendations
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Client will be the one to hire all vendors
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Contract Review per request
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Two in-person or virtual meetings at 12mths and 6mths
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Creation of timeline and floorplan.
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Visit both ceremony & reception sites
if not familiar with the venue. -
1 Rental Showroom visit
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Creation of Mood Board and Design Assistance
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Attendance at the venue walkthrough
4-6 weeks prior. -
Distribution of timeline & floorplan to all vendors.
-
Ongoing communication & timely correspondence with all vendors prior to the event.
-
Attendance and organization of rehearsal.
The use of décor rentals is included in The Clover Package.
Day of Event
Onsite coordination during the ceremony & reception
for the entirety of the event.
-
Communication with the venue manager and all vendors regarding setup and order of events.
-
One lead planner on-site and 2 assistants
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Organization of bridal party for ceremony processional and reception introductions.
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Provide a wedding day emergency kit
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Delivery, set up & tear down of all CH décor.
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Décor set up for all accessory tables, ceremony aisle, centerpieces, table numbers, place cards, & seating chart - ensuring all is as discussed & confirmed.
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Communication with all outside rental vendors including florist & ensuring floral arrangements are as discussed & confirmed.
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Main point of contact for all vendors including distribution of any gratuities or final payments.
-
Ensure proper venue clean-up including packing gifts, cards, personal décor, alcoholic beverages...handing off to designated person at end of the evening.